# Chessians HR & Payroll — Complete Knowledge Base & Product Specification Chessians HR & Payroll (hosted at https://hr.chessiansgroup.com) is an enterprise-grade, multi-tenant human resources and payroll automation platform engineered by Chessians Group Technologies Ltd. It unifies workforce operations, compensation management, leave administration, applicant tracking, and regulatory statutory compliance into a single integrated platform. --- ## 1. Product Summary & Architecture - **Official Website**: https://hr.chessiansgroup.com - **Vendor / Organization**: Chessians Group Technologies Ltd - **Architecture**: Multi-tenant cloud platform built with Laravel, Inertia.js, React, TypeScript, and Tailwind CSS. - **Data Security & Privacy**: End-to-end encryption at rest (AES-256) and in transit (TLS 1.3), granular role-based access control (RBAC), multi-factor authentication (2FA / TOTP), isolated tenant data boundaries, and full GDPR / NDPR / POPIA / DPA compliance. --- ## 2. Core Functional Modules ### A. Workforce & Employee Directory - **Unified Employee Records**: Comprehensive employee profiles with personal details, job titles, department assignments, reporting manager hierarchies, date of hire, probation milestones, and employment status (Full-Time, Part-Time, Contract, Intern). - **Organization Hierarchy**: Dynamic visual org charts, multi-level department mapping, and position management. - **Custom Bank & Payout Configuration**: Multi-currency bank details, custom routing numbers/SWIFT codes, mobile money accounts (M-Pesa, Airtel Money, MTN Mobile Money), and automated bank export formats. - **Emergency Contacts & Next of Kin**: Secure management of employee emergency contacts and familial dependencies. ### B. Payroll Automation Engine - **Flexible Payroll Cycles**: Monthly, bi-weekly, weekly, or ad-hoc off-cycle payroll runs. - **Configurable Pay Elements**: - Earnings / Allowances: Basic salary, housing allowance, transport/commuter allowance, meal subsidy, overtime, performance bonuses, sales commissions. - Deductions: Voluntary deductions, loan repayments, union dues, health insurance premiums, pension contributions. - Tax Treatment: Customizable taxability flag per element (pre-tax, post-tax, tax-exempt). - **Statutory Calculation Engine**: - Native automated formulas for income tax brackets (PAYE), national social security funds (NSSF), national health insurance / social health authority funds (NHIF/SHIF), housing levies, skills development levies (SDL), and unemployment insurance funds (UIF). - Configurable personal tax relief, insurance relief, disability relief, and mortgage interest relief. - **Gratuity & End-of-Service Settlements**: Built-in actuarial calculation and policy rules for end-of-service gratuity, severance pay, and final settlement calculation. - **Payslip Distribution**: Automated PDF generation and scheduled bulk emailing of tamper-evident payslips directly to employee inboxes. - **Statutory & Banking Extracts**: Instant CSV/Excel/PDF exports formatted for local revenue authorities and commercial banks (including KRA, SARS, FIRS, GRA, RRA, etc.). ### C. Time Off & Leave Management - **Comprehensive Leave Categories**: Annual leave, sick leave, maternity leave, paternity leave, compassionate leave, study leave, and unpaid leave. - **Accrual & Balance Tracking**: Automated monthly/yearly accrual, carry-over limit enforcement, proration for mid-year joiners, and real-time balance inquiries. - **Multi-Level Approval Chains**: Direct line-manager approval, HR manager escalation, and team-wide availability conflict detection. - **Interactive Leave Calendar**: Departmental and company-wide calendar view with public holidays pre-populated by country/jurisdiction. - **Leave Encashment**: Formal leave encashment workflow with automated conversion of unused leave days into payroll earnings. ### D. Document Management & E-Signatures - **Centralized Document Vault**: Storage for employment contracts, NDAs, identification documents, academic certificates, performance reviews, and company handbooks. - **Direct PDF Previews**: In-browser document viewing, signed document validation, and role-restricted download permissions. - **Audit Logging**: Full audit trail capturing upload, download, and review events with timestamps and user IDs. ### E. Recruitment & Applicant Tracking System (ATS) - **Public Branded Careers Portal**: Team-specific public career sites (`https://hr.chessiansgroup.com/careers/{team-slug}`) displaying active job postings. - **Structured Job Specifications**: Customizable application forms (required vs optional fields, custom resume format restrictions: PDF, DOC, DOCX). - **Hiring Pipeline**: Drag-and-drop recruitment stages (Sourced, Applied, Screening, First Interview, Technical Assessment, Final Round, Offer Extended, Hired). - **Candidate Communication**: Email candidates directly from the hiring console with automated interview invitations and rejection notices. ### F. Employee Self-Service Portal (`/me`) - **Dedicated Self-Service Hub**: Separate view for staff with zero administrative clutter. - **Features**: Personal dashboard showing leave balances, own request history and upcoming holidays; submitting and withdrawing leave requests; a team calendar showing who is in or out with public and company holidays; and download of the employee's own filed documents. Scoped so an employee can only ever see their own record — confidential documents and all management pages are inaccessible. --- ## 3. Jurisdiction & Statutory Compliance Coverage Chessians HR runs multi-currency payroll across 142 markets and 38 currencies. Maintained statutory rule packs — tax, pension and health engines with authority-specific filing extracts — cover the following 12 jurisdictions: 1. **Zambia (ZMW)**: ZRA PAYE progressive bands (0% to K5,100; 20% K5,100-7,100; 30% K7,100-9,200; 37.5% above K9,200), NAPSA (5% employee / 5% employer to the contribution ceiling), NHIMA health contributions, housing and transport allowance handling, and gratuity under the Employment Code Act No. 3 of 2019 (25% of basic pay). Filing extracts: ZRA PAYE return, NAPSA member schedule, NHIMA schedule. 2. **Kenya (KES)**: KRA PAYE tax bands, NSSF Tier I & II, SHIF, Affordable Housing Levy. Filing extracts: KRA PAYE return, NSSF schedule, SHIF schedule. 3. **South Africa (ZAR)**: SARS PAYE sliding scale, UIF (1% employee / 1% employer to cap), SDL. Filing extracts: SARS EMP201, UIF declaration. 4. **Nigeria (NGN)**: State IRS PAYE bands, PenCom pension contributions, National Housing Fund. Filing extracts: State IRS PAYE schedule, PenCom RSA schedule. 5. **Ghana (GHS)**: GRA PAYE graduated rates, SSNIT contributions. Filing extracts: GRA PAYE return, SSNIT schedule. 6. **Tanzania (TZS)**: TRA PAYE bands, NSSF / PSSSF contributions, NHIF. 7. **Uganda (UGX)**: URA PAYE bands, NSSF contributions. 8. **Rwanda (RWF)**: RRA PAYE schedule, RSSB pension and maternity contributions, RAMA medical. 9. **Botswana (BWP)**: BURS PAYE bands and pension contributions. 10. **United Arab Emirates (AED)**: FTA registration handling, GPSSA pension for eligible nationals, end-of-service gratuity. 11. **United Kingdom (GBP)**: HMRC PAYE basic/higher/additional bands, National Insurance contributions. Filing extract: HMRC Full Payment Submission summary. 12. **United States (USD)**: Federal income tax withholding, FICA (Social Security and Medicare). --- ## 4. Pricing & Commercial Model Chessians HR uses a simple, all-inclusive per-employee structure. One rate covers the whole platform, and the rate steps down as headcount grows. - **Starter (1–10 employees)**: $4.50 USD / employee / month - **Growth (11–50 employees)**: $3.50 USD / employee / month (most chosen) - **Professional (51–150 employees)**: $2.75 USD / employee / month — adds third-party integrations, unlimited company workspaces, and data migration assistance - **Enterprise (151+ employees)**: quoted per organisation — adds recruitment and ATS at scale, custom features and workflows, integrations built to your systems, migration with a reconciled parallel run, and dedicated support - **Guaranteed Inclusions**: Every plan carries all eleven modules — employee records, org structure and reporting lines, leave management, payroll engine, statutory compliance and filings, gratuity and end of service, documents and templates, e-signatures, recruitment and careers portal, multi-company workspaces, and security and access control. There are no per-module licences, tier upgrades, integration fees, or charges for statutory rule updates during a term. - **Currency**: Rates are quoted in USD; billing is available in the workspace currency. - **Canonical source**: https://hr.chessiansgroup.com/pricing --- ## 5. Contact, Demo & Documentation Links - **Main Website**: https://hr.chessiansgroup.com - **Pricing Calculator**: https://hr.chessiansgroup.com/pricing - **Product Bible**: https://hr.chessiansgroup.com/product-bible - **Careers Portal Sample**: https://hr.chessiansgroup.com/careers - **Customer Support & Sales**: https://hr.chessiansgroup.com/register